Initial Situation
An engineering office regularly needs specialty materials: specific measuring instruments, lab accessories, special IT equipment and technical literature. For every need, a vendor must be found, a quote obtained and a contract signed. Average lead time: 2-3 weeks per specialty need. Project staff order via private accounts in the meantime – costs are only captured after the fact. Project cost planning is unreliable as 20% of material costs only become visible weeks after ordering.
Your Solution with simple system
- Amazon Business provides access to millions of specialty products – immediately available
- Order via simple system → Amazon Business Marketplace in minutes instead of weeks
- Automatic cost assignment to project cost centers
- Approval workflow with project-specific budget limits
- Immediate visibility in project cost reporting
- Long-tail analysis identifies recurring niche needs for framework agreements
Result: Procurement time for niche needs drops from 2-3 weeks to 10 minutes. Project cost planning is 100% current.
Your Benefit
- Time savings: 2 weeks → 10 min. per niche need × 50/year = 100 weeks lead time saved
- EBIT impact: Faster project completion + 100% project cost transparency instead of 80%
