• Direct entry of article numbers and EAN codes
• Barcode scanning via smartphone camera (simpleScan)
• Free text quick search
• Enter multiple items in one go
• Immediate shopping cart transfer
• No additional hardware required for scanning

Recurring orders, which previously took 10-15 minutes, are reduced to less than 2 minutes. In warehouse and production environments, where 10-30 repeat orders are placed daily, this saves up to 5 hours per day.

The elimination of paper orders and manual data entry eliminates sources of error and prevents costly incorrect deliveries (industry average: 3-5% error rate with manual entry).

Supplier management gives you a complete overview of your procurement partners. In the "My suppliers" view, you can see all actively activated suppliers with contact details, VAT ID and their own supplier number. "All suppliers" shows the complete catalog of available partners.

You can discover new suppliers with instant access via the "Open marketplace". If you need a specific supplier who is not yet connected, send a request directly to simple system via "Request supplier" and we will take care of the connection. Each supplier can be assigned an individual supplier number, which makes ERP integration easier.

• "My suppliers" overview with all contractual partners
• Access to 850+ suppliers at the click of a mouse
• Open marketplace with 60+ immediately available suppliers
• Supplier request function for new connections
• Individual supplier numbers per partner
• Direct links to OCI catalogs and partner stores
• Detailed view with extensive supplier data, certificates and details

Consolidating your supplier base on one platform reduces the administrative effort for supplier maintenance by up to 70%.

Instead of maintaining master data in Excel lists and different systems, you have a single source of truth. The ability to request new suppliers directly reduces the onboarding time from an average of 4-6 weeks to just a few days. And the automatic assignment of supplier numbers eliminates manual reconciliation between purchasing and accounting.

Article lists allow you and your team to organize frequently ordered items in clear lists. Create lists such as "Standard office supplies", "Hall 3 tools" or "Laboratory consumables" and fill them with the items that are needed regularly.

Lists can be shared with other users - as a viewer (view only) or as an editor (edit). This allows you to create standardized order templates that your entire team can use. Items can be added directly to the shopping cart from the list without having to search again.

• Create and name as many lists as you like
• Add items from the marketplace directly to the list
• Share with viewer or editor authorization
• Number of items and supplier overview per list
• Order directly from the list to the shopping cart
• Search within lists

Standardized order lists reduce the ordering time for routine requirements by up to 80 %. Instead of searching and selecting items again for each order, your teams can order from preconfigured lists with just a few clicks.

Centralized maintenance ensures that the right items are always ordered at the best price - this prevents incorrect purchases and saves an average of 5-10% of material costs for standard requirements.

The order overview provides transparency about all order processes in your company. Your employees can see their own orders in the "My orders" tab.

"All orders" gives authorized users a company-wide overview. "Waiting for approval" shows orders that still need to be approved. "ERP-generated orders" lists orders automatically triggered from the ERP system. And "OCI shopping baskets" shows OCI order processes. (Additional package required)

Each order can be viewed in detail - with all items, prices, documents and the current delivery and payment status.

• Tabs: My orders, All orders, Waiting for approval, ERP-generated, OCI shopping baskets
• Detailed view with all items, prices, documents
• Filter by supplier and date
• Approval status at a glance
• Delivery and payment status per order
• User authorizations for visibility configurable

Complete order transparency eliminates time-consuming queries between purchasing, specialist departments and accounting. Instead of querying the status of individual orders by e-mail or telephone, every authorized user can find the answer themselves in seconds. This saves the purchasing team an average of 30-45 minutes per day.

The seamless documentation also reduces the time and effort required for audits and annual financial statements by up to 60%.

Deliveries & Payments closes the procurement cycle. For each order, you can see at a glance whether the goods are "In Delivery" and whether the payment is "Paid in Full" or "Payment Pending". The view distinguishes between "My orders" and "All orders" and offers filters by date, supplier, delivery status and payment status. This allows you to see immediately which deliveries are outstanding and where payment reminders are necessary without having to look in separate systems.

• Real-time delivery status per order
• Payment status: Paid in full / Payment pending
• Tabs: My orders / All orders
• Filter by date, supplier, delivery status, payment status
• Total amount per order visible
• User authorizations for viewing

The integrated delivery and payment tracking replaces manual tracking tables and reduces the time spent on dunning by up to 50%. Outstanding items are immediately visible. This improves your cash flow and prevents missed payments or duplicate transfers. On average, companies reduce their late payment rate by 30 %, which drastically reduces reminder fees and discount losses.

User management allows you to create any number of employees on the platform without usage-based fees. Each user receives an individual profile with email, role and authorizations. You can use the group function to organize users by department, location or function. Groups serve as the basis for assigning product range restrictions, approval processes and budgets.

Delivery addresses can be managed centrally and assigned to users or groups. Internal messages enable direct communication with all platform users.

• Unlimited number of users at no additional cost
• Individual user profiles with roles and authorizations
• Group organization by department/location/function
• Central delivery address management
• Internal messages to all users
• Company profile with company data
• Invitation function for new users

Unlimited users at no extra charge are a massive cost advantage over competitors who charge per user (often €15-50 per user/month). With 200 employees, you save €3,000-10,000 per month compared to user-based models.

Group management reduces the administrative effort for onboarding new employees to less than 5 minutes - instead of hours of manually assigning rights in different systems.