Do you order from 20+ vendors?

• Direct entry of item numbers and EAN codes
• Barcode scanning via smartphone camera (simpleScan)
• Quick free-text search
• Enter multiple line items in one pass
• Instant transfer to the cart
• No extra hardware required for scanning

Recurring orders that used to take 10 to 15 minutes are cut to under 2 minutes. In warehouse and production environments with 10 to 30 reorders a day, that saves up to 5 hours per day.

Eliminating paper orders and manual data entry removes sources of error and prevents costly incorrect deliveries (industry average: 3 to 5% error rate with manual entry).

Vendor management gives you a complete overview of your procurement partners. In the "My vendors" view, you see all actively enabled vendors with contact details, VAT ID, and your own vendor number. "All vendors" shows the full catalog of available partners.

Through the "Open marketplace" you discover new vendors with instant access. If you need a specific vendor who is not connected yet, submit a request directly to simple system via "Request vendor" and we take care of the connection. Every vendor can be assigned an individual vendor number, which simplifies ERP integration.

• "My vendors" overview with all contracted partners
• Access to 850+ vendors with one click
• Open marketplace with 60+ instantly available vendors
• Vendor request feature for new connections
• Individual vendor numbers per partner
• Direct links to OCI catalogs and partner shops
• Detail view with extensive vendor data, certificates, and details

Consolidating your vendor base on one platform reduces the administrative effort for vendor maintenance by up to 70%.

Instead of maintaining master data in spreadsheets and different systems, you get a single source of truth. The ability to request new vendors directly cuts onboarding time from an average of 4 to 6 weeks down to a few days. And automatic assignment of vendor numbers eliminates manual reconciliation between procurement and accounting.

Favorites lists let you and your team organize frequently ordered items into clear lists. Create lists such as "Standard office supplies", "Tools hall 3", or "Lab consumables" and fill them with the items you need regularly.

Lists can be shared with other users, as a viewer (view only) or as an editor (can edit). This gives you standardized order templates your whole team can use. Items can be added straight to the cart from the list, with no need to search again.

• Create and name as many lists as you like
• Add items from the marketplace straight to a list
• Share with viewer or editor permissions
• Item count and vendor overview per list
• Order directly from the list to the cart
• Search within lists

Standardized order lists cut ordering time for routine needs by up to 80%. Instead of searching and selecting items again for every order, your teams order with just a few clicks from preconfigured lists.

Central maintenance ensures the right items are always ordered at the best price, preventing wrong purchases and saving an average of 5 to 10% on material costs for standard needs.

The order overview gives you transparency over every ordering process in your company. In the "My orders" tab, your employees see their own orders.

"All orders" gives authorized users the company-wide view. "Awaiting approval" shows orders still pending release. "ERP-generated orders" lists orders automatically triggered from the ERP system. And "OCI carts" shows OCI ordering processes. (Additional package required)

Every order can be viewed in detail, with all line items, prices, documents, and the current delivery and payment status.

• Tabs: My orders, All orders, Awaiting approval, ERP-generated, OCI carts
• Detail view with all line items, prices, documents
• Filter by vendor and date
• Approval status at a glance
• Delivery and payment status per order
• Configurable user permissions for visibility

Full order transparency eliminates time-consuming back-and-forth between procurement, departments, and accounting. Instead of checking the status of individual orders by email or phone, every authorized user finds the answer in seconds. This saves an average of 30 to 45 minutes per day for the procurement team.

Complete documentation also reduces the effort for audits and year-end closing by up to 60%.

Delivery & payments closes the procurement cycle. For every order, you see at a glance whether the goods are "In delivery" and whether payment is "Fully paid" or "Payment pending". The view distinguishes between "My orders" and "All orders" and offers filters by date, vendor, delivery status, and payment status. This way you immediately spot which deliveries are outstanding and where payment reminders are needed, without having to check separate systems.

• Real-time delivery status per order
• Payment status: Fully paid / Payment pending
• Tabs: My orders / All orders
• Filter by date, vendor, delivery status, payment status
• Total amount visible per order
• User permissions for viewing

Integrated delivery and payment tracking replaces manual tracking spreadsheets and reduces the time spent on dunning by up to 50%. Outstanding items become visible immediately. This improves your cash flow and prevents forgotten payments or duplicate transfers. On average, companies reduce their late payment rate by 30%, which drastically cuts reminder fees and lost early-payment discounts.

User management lets you set up as many employees as you need on the platform, with no usage-based fees. Every user gets an individual profile with email, role, and permissions. The group feature lets you organize users by department, location, or function. Groups serve as the basis for assigning assortment restrictions, approval workflows, and budgets.

Delivery addresses can be managed centrally and assigned to users or groups. Internal messages enable direct communication with all platform users.

• Unlimited users at no extra cost
• Individual user profiles with roles and permissions
• Group organization by department/location/function
• Central delivery address management
• Internal messages to all users
• Company profile with company data
• Invitation feature for new users

Unlimited users at no extra cost is a massive cost advantage over competitors who charge per user (often €15 to €50 per user/month). With 200 employees, you save €3,000 to €10,000 a month compared to per-user pricing models.

Group management cuts the administrative effort for onboarding new employees to under 5 minutes, instead of hours of manual rights assignment across different systems.