Initial Situation
A manufacturing company with its own workshop and central warehouse processes approximately 200 internal services monthly. Charging happens via Excel lists and manual bookings. Cost center assignments are frequently incorrect or delayed. The effort for internal charging occupies half a full-time position in accounting. Actual costs per department are only visible with weeks of delay.
Your Solution with simple system
- In-house Vendor is set up for the workshop and central warehouse
- Internal services are stored as catalog items under the In-house Vendor
- Employees order internal services through the same process as external purchases
- Automatic cost assignment to the correct cost center
- Approval workflows ensure budget compliance
- Real-time reporting on all internal charges
Result: Internal charging in real time instead of weeks of delay. Error rate drops from 15% to under 2%.
Your Benefit
- Time savings: 0.5 FTE freed up = 1,000 hrs/year
- EBIT impact: +€25,000/year (personnel costs) + €9,000/year (error cost reduction) = +€34,000/year
