Initial Situation
A regulated healthcare company must prove that all procurement activities – including small orders – follow a defined approval process and are documented in an audit-proof manner. Current practice: employees order consumables via private Amazon accounts and submit receipts as expenses. During internal audits, evidence for order approval of 30-40% of all small orders is regularly missing. Compliance risk increases with every audit cycle.
Your Solution with simple system
- Amazon Business fully replaces private Amazon accounts
- Every order goes through approval workflows – even for €5 orders
- Automatic cost assignment eliminates mispostings
- Complete audit trail: who ordered what when, who approved
- In-house Vendor covers internal needs – also with audit trail
- Reporting shows compliance rate in real time
Result: 100% audit-proof documentation of all procurement activities. Audit objections drop to zero.
Your Benefit
- Time savings: 80% less audit preparation through automatic documentation
- EBIT impact: +€36,000/year (expense processing) + avoided compliance fines (€50,000-200,000)
