How do I reduce process costs per order to under €25?

Initial Situation

A mid-sized company with 200 employees processes 300 orders for indirect material monthly. The ordering process is fragmented: demand notification via email, vendor research in various portals, ordering via fax/email, manual follow-up. Average process costs are €85 per order. With 300 orders/month, that's €306,000 in pure process costs per year – more than the material costs of many C-parts.

Your Solution with simple system

1. Marketplace: Central search replaces 4-5 separate vendor portals
2. Quick Entry: Routine orders in under 1 minute
3. Favorite Lists: Standard articles preselected for each area
4. Order Overview: Automatic status tracking instead of manual follow-up
5. Deliveries & Payments: Digital goods receipt and automatic invoice matching

Result: Process costs drop from €85 to €22 per order. The entire process takes 5-8 minutes instead of 30-45 minutes.

Your Benefit

• Time savings: 25 min. × 300 orders/month = 125 hrs/month = 1,500 hrs/year
• EBIT impact: +€226,800/year (process costs drop from €85 to €22 per order)