Initial Situation
Before the annual audit, the procurement manager of a 150-employee company must compile order documentation. Orders run via email, Excel and various portals. Documentation is incomplete: 30% of orders lack approval records, delivery notes are scattered across different folders, and matching invoices to orders requires manual reconciliation. Audit preparation takes 3 weeks full-time.
Your Solution with simple system
- Order Overview: Every order fully documented with timestamp
- User Management: Audit log of all permission changes and activities
- Deliveries & Payments: Automatic 3-way match as evidence
- All documents (orders, delivery notes, invoices) centrally archived
- Exportable at any time for auditors
Result: Audit preparation in 2 hours instead of 3 weeks. 100% documentation without manual effort.
Your Benefit
- Time savings: 3 weeks → 2 hours audit preparation = 118 hrs/year
- EBIT impact: +€5,900/year (personnel costs) + compliance risk reduction (business-critical)
