Initial situation
A production company with an annual procurement volume of 5 million euros carries out requests for quotations by e-mail and Excel spreadsheets. Quotations are submitted in various formats, comparisons are manual and subjective. The documentation of the award decision is incomplete - evidence is regularly missing during audits. Average duration of a tender round: 3-4 weeks. Often only 2-3 suppliers are requested.Your solution with simple system
- RFQ module replaces e-mail and Excel-based requests
- Structured requests with "RFQ" ensure comparable offers
- Automatic reminders ensure timely supplier responses
- Comparison matrix evaluates offers transparently according to configurable criteria
- Award decisions are documented in an audit-proof manner
- User privileges ensure separation of duties
Result:
Processing time is reduced from 3-4 weeks to 5-7 days. 5-6 suppliers per inquiry instead of 2-3. 11% price improvement.
Your advantage
- Time saving: 3 weeks → 1 week per RFQ × 30/year + 9h/RFQ × 30 = 270 hours/year
- EBIT effect: +220,000€/year (11% price improvement on € 2 million volume)
