Initial Situation
A group subsidiary is audited internally and externally annually. In the last audit, 35% of award decisions showed incomplete or missing documentation. The rework took 3 weeks and significant resources. The compliance department demands seamless digital documentation of all award processes.
Your Solution with simple system
- Every RFQ is created with a unique ID and timestamp
- Status tracking documents the entire process flow
- Comparison matrix with documented justification of award decision
- Communication history maps vendor correspondence
- User Privileges enforce Separation of Duties
- Export function for audit reports with all supporting documents
Result: 100% audit-proof documentation. Audit objections drop to zero. Audit preparation reduced by 80%.
Your Benefit
- Time savings: 80% less audit preparation = 40 hrs/year + 3 weeks rework avoided
- EBIT impact: +€13,200/audit (avoided rework) + avoided compliance fines (€50,000-500,000)
