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simpleAI Intake

Write down what you need. The agent will take care of the rest.

The easiest way to go from need to order. Human in the Loop: the procurement team stays in control.

Watch Freitext-Agent in action in the AI Check
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Sergio Nordmann

Understands free-form text

A short description is enough, entire forms are no longer needed.

Turn it into structure

A clean request that vendors and the system can process.

Stay in the process

The same approval processes as for any order.

850+ suppliers

To the supplier overview
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Digital processes have significantly optimized our internal workflows, resulting in faster processing times and substantial time and cost savings.
Lisa Hierl Crown Forklift GmbH
THE FREETEXT AGENT IN DETAIL

An input field, not an endless chat.

Your informal description becomes a clean request that runs into the approval workflows and into the system.

Because when the system knows what you want, you do not have to explain it first. simpleAI helps right away instead of asking back. Deeply integrated into the system.

Human in the Loop. AI supported.

simpleAI and guided buying

A single sentence becomes a clear order.

You describe your needs in your own words. The agent identifies the item, quantity, and context, and routes everything to the correct process.

Experience Agents Live
simpleAI Intake module in the simple system platform

Understands unstructured input

A brief description is all it takes, no form required.

Recognizes items, quantity, and context

The agent will read the relevant information from your text.

Routes to the correct process

Every request is routed to the appropriate approval process.

Covers special needs

Occasional needs run through the system again as well.

50 to 70 percent lower litigation costs

Occasional needs are handled at a significantly lower cost.

Over 95 Percent Compliance

Special requests are also subject to your rules and approvals.

Transparent Pricing

Starting at 99 € per month for use of the platform

The Basic Package governs general access to the platform. This package provides the necessary foundation for using the platform.
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Thanks to the easy integration into our system landscape, the implementation of simple system at SIG was very fast. The exceptionally wide range of vendors convinces both our procurement team and our users.
Mark Appun SIG Group AG
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NO YEAR-LONG PROJECT

Your indirect procurement goes live in 30 days.

Your vendors, your approval workflows, your ERP. In the meeting you will see which building blocks you need, which you do not, and in which order they go live.
How the meeting works
You tell us your processes, your procurement policies and your vendors.
We tell you which building blocks you can leave out.
At the end you have a clear picture of the next steps, costs and opportunities. After that you test for free, no credit card.

 "The integration into our SAP ERP® went smoothly." Andreas Wallny, Vulkan 
Choose my 15-minute slot60-minute demo
60%
faster path from order to payment with ERP
40%
lower process costs in indirect procurement
23,000+
active buyers work with simple system
unlimited
users, orders and your own vendors
up to 99%
fewer posting errors with ERP integration
850+
vendors on the platform
Thanks to its high level of user-friendliness, the responsible employees in the respective departments can now meet their needs independently without triggering time-consuming administrative processes.
Chris Trommer Head of Purchasing, KTR Systems
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My Motto

simpleAI makes procurement genuinely easier.

We deliver real AI in procurement. No chat window that makes processes longer and more tiring. Real process improvements, strictly following our AI rules:
Human in the Loop. AI-Supported.

Book a demoTry it free for 90 days
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Fabian von Kleinsorgen
No obligation & free of charge

How much is going unnoticed in your system?

In the AI Check, we incorporate your special requirements into the controlled process.

Book an AI Check
You ask, we answer.

Frequently Asked Questions

  • The simpleAI Free-Text Agent. It transforms an informal description into a structured, order-ready request through a controlled process.

  • Yes. Every request runs through the same approval workflows as any other order. Human in the Loop remains the foundation.

  • E-procurement digitalizes the entire procurement process: from the requisition to the invoice. With simple system, your employees buy in line with the rules, Maverick Buying is stopped, and process costs drop noticeably.

  • simple system connects directly to SAP, Microsoft Dynamics, and other ERP systems. Via OCI Punchout or the simple system Cockpit, order data flows automatically into your ERP system, with no manual rework.

  • The rollout of simple system is faster than with classic procurement suites. Thanks to the SaaS model, preconfigured workflows, and a clear onboarding path, you go live in weeks, not months. A free trial period is included.

  • simple system comes with over 850 vendors from day one. You can connect your own regular vendors through the partner marketplace with individual terms, without other platform users seeing your prices.

  • The platform is built so intuitively that it feels like a normal online shop to requisitioners. Training effort is minimal. And because approval rules and budget limits are stored directly in the system, everyone automatically buys according to your rules.

  • simple system provides full transparency across all orders, vendors, and spend. That shows you exactly where the potential lies for consolidation, better terms, or simpler processes. Many customers have demonstrably reduced their process costs by up to 70%.

  • AI supports product search, vendor recommendations, and the analysis of procurement data. simple system uses these technologies to get requisitioners to the right product faster and to support buyers in strategic decisions. simpleAI helps you with quote comparisons, for example. 

  • simple system is the right choice if you want to digitalize your indirect procurement and C-parts efficiently. And thanks to its modular design, the platform grows with your requirements.

    Your vendors are happy to work on a neutral platform, entirely without risk. Add a lean ERP integration that goes live in a few weeks. That way you bring structure to your procurement without completely overhauling your existing processes.

    Less effort. More control. From day one.

  • Stored directly in simple system: budget limits, approval hierarchies, and ordering rights by vendor or product group. Every purchase automatically runs through the right process, without procurement having to step in manually.

Easy Start

How much demand is going unmet in your organization?

We'll show you how the Free-Text Agent integrates special requirements into the controlled process.

Book an AI CheckTry it for 90 days
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Michaela Baumer