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simpleAI Intake · RFQ module

The foreman says what he needs in two sentences. That is all it takes.

Anyone who has a need describes it the way they would over the phone. It becomes a clean request that runs through your approval processes like any other.

See the Free Text Agent live in the AI Check
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Sergio Nordmann

Understands free text

A short description is enough. Whole forms are no longer needed.

Turns it into structure

Quantity, unit and specification are recognized and transferred to the request.

Stays in the process

The request runs through the same approval processes as every other order.

Digital processes have significantly optimized our internal workflows, resulting in faster processing times and substantial time and cost savings.
Lisa Hierl Crown Gabelstapler GmbH
THE FREE TEXT AGENT IN DETAIL

Tuesday, 7:40 a.m., phone in procurement.

The foreman needs 400 meters of special hose, 32 mm inner diameter, oil-resistant, by Friday. He says it in two sentences and hangs up. Now the buyer sits in front of an empty form and translates: quantity, unit, specification, date, cost center.

This is the point where needs get lost. Anyone facing a form with fourteen fields would rather pick up the phone. Whoever called has reported the need and is done, while the real work starts in procurement. And what was said on the phone is written down nowhere.

simpleAI and guided buying

Like the note on the workbench. Everyone writes on it.

Anyone who has a need writes it down the way they would say it on the phone, and the system puts it into shape. Like the note on the workbench compared with the application form. Everyone writes on the note. Nobody fills in the form.

The time saved is in procurement, not with the requisitioner. There is no savings figure here, and we will not make one up. Count for one week how many needs arrive by phone or are simply called out to you, and you will have your own number. What happens to a request once it is in the system is described on the page about creating requests.

The limit: An unclear need does not become a clear request. If the specification is missing in the text, it is missing in the request too, and the buyer asks, just as before. The system structures. It does not guess.

Experience the agents live
simpleAI Intake module in the simple system platform

Free text is enough

Two sentences are enough. No form with fourteen fields.

Quantity and unit recognized

What is in the text ends up structured in the request.

Context is preserved

The original wording is attached to the order, not just the translation.

Approval processes apply

The same rules as for every other order.

Rights stay with you

You decide who may report needs.

Nothing is guessed

If the specification is missing, the buyer asks. Just as before.

Transparent pricing

from €99 / month for using the platform

The Basic package governs general access to the platform. It provides the foundation you need to use the platform.

Compare packages and prices
Thanks to the simple integration into our system landscape, implementing simple system at SIG was very fast. The exceptionally wide range of vendors convinces both our procurement team and our users.
Mark Appun SIG Group AG
SIG Group AG
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NO YEAR-LONG PROJECT

Your indirect procurement goes live in 30 days.

Your vendors, your approval workflows, your ERP. In the meeting you will see which building blocks you need, which you do not, and in which order they go live.
How the meeting works
You tell us your processes, your procurement policies and your vendors.
We tell you which building blocks you can leave out.
At the end you have a clear picture of the next steps, costs and opportunities. After that you test for free, no credit card.

 "The integration into our SAP ERP® went smoothly." Andreas Wallny, Vulkan 
Choose my 15-minute slot60-minute demo
60%
faster path from order to payment with ERP
40%
lower process costs in indirect procurement
28,000+
active buyers work with simple system
unlimited
users, orders and your own vendors
up to 99%
fewer posting errors with ERP integration
1,000+
vendors on the platform
Thanks to its high level of user-friendliness, the responsible employees in the respective departments can now meet their needs independently without triggering time-consuming administrative processes.
Chris Trommer Head of Purchasing, KTR Systems
KTR Systems
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My motto

simpleAI really makes procurement easier.

We bring real AI to procurement. No chat window that makes processes longer and more tiring. Real process improvements, strictly following our AI rules:
Human in the Loop. AI-Supported.

Book a demoTry it free for 30 days
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Fabian von Kleinsorgen
No obligation & free of charge

How much bypasses the system at your company?

In the AI Check, we bring your special needs into the controlled process.

Book an AI Check
You ask, we answer.

Frequently Asked Questions

  • The simpleAI Free-Text Agent. It transforms an informal description into a structured, order-ready request through a controlled process.

  • Yes. Every request runs through the same approval workflows as any other order. Human in the Loop remains the foundation.

  • E-procurement digitalizes the entire procurement process: from the requisition to the invoice. With simple system, your employees buy in line with the rules, Maverick Buying is stopped, and process costs drop noticeably.

  • simple system connects directly to SAP, Microsoft Dynamics, and other ERP systems. Via OCI Punchout or the simple system Cockpit, order data flows automatically into your ERP system, with no manual rework.

  • The rollout of simple system is faster than with classic procurement suites. Thanks to the SaaS model, preconfigured workflows, and a clear onboarding path, you go live in weeks, not months. A free trial period is included.

  • simple system comes with over 1,000 vendors from day one. You can connect your own regular vendors through the partner marketplace with individual terms, without other platform users seeing your prices.

  • The platform is built so intuitively that it feels like a normal online shop to requisitioners. Training effort is minimal. And because approval rules and budget limits are stored directly in the system, everyone automatically buys according to your rules.

  • simple system provides full transparency across all orders, vendors, and spend. That shows you exactly where the potential lies for consolidation, better terms, or simpler processes. Many customers have demonstrably reduced their process costs by up to 70%.

  • AI supports product search, vendor recommendations, and the analysis of procurement data. simple system uses these technologies to get requisitioners to the right product faster and to support buyers in strategic decisions. simpleAI helps you with quote comparisons, for example. 

  • simple system is the right choice if you want to digitalize your indirect procurement and C-parts efficiently. And thanks to its modular design, the platform grows with your requirements.

    Your vendors are happy to work on a neutral platform, entirely without risk. Add a lean ERP integration that goes live in a few weeks. That way you bring structure to your procurement without completely overhauling your existing processes.

    Less effort. More control. From day one.

  • Stored directly in simple system: budget limits, approval hierarchies, and ordering rights by vendor or product group. Every purchase automatically runs through the right process, without procurement having to step in manually.

easy start

How much demand bypasses the system at your company?

We show you how the Free Text Agent brings special needs into the controlled process.

4.4
OMR Reviews
Book an AI CheckTry it for 30 days
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Michaela Baumer