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simpleAI Classify · Product group and G/L account

The same item, three months, three accounts. Deciding once is enough.

When the product group is right, the account assignment is right too. And your analysis across two years becomes comparable.

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Sergio Nordmann

Closes gaps

Every item gets its product group, even if nothing is stored in the catalog.

Secures G/L accounts

If you have stored an account per product group, it is applied to the line item.

Saves downstream processes

The account assignment comes with the order, not with the invoice.

The integration with our SAP ERP was seamless. The clear mapping of the procurement process in the simple system Cockpit convinced us immediately.
Andreas Wallny Vulkan Kupplungs- und Getriebebau GmbH
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PRODUCT GROUP MAPPING IN DETAIL

Third working day of the month, 9 a.m., accounting.

A colleague has 700 invoice line items from procurement in front of her and is assigning accounts. Grinding discs to operating supplies. Gloves to occupational safety. An angle grinder, 380 euros, and now it gets unclear: low-value asset or tool consumption? She decides by gut feeling, because there is no time for questions of principle during the month-end close. For the next line item with the same article, her colleague decides differently.

First it costs time, every month again, and that time is needed exactly when accounting has none to spare. It costs queries to procurement that nobody there can answer, because the order is six weeks old. And it costs the analysis: if the same item ends up on three accounts in three months, any cost type analysis is worthless.

simpleAI and guided buying

Like labeled containers in the workshop. Sort once instead of every evening.

Every line item gets its product group, and if you have stored a G/L account per product group, it is applied to the line item before the invoice arrives. If you put the used oil straight into the right container during the oil change, there is nothing to sort in the evening.

What this is worth: an example calculation, not a measured value. Take 720 order line items a month. Allow 3 minutes per line item for account assignment, queries and checks, that is 36 hours a month. At a fully loaded rate of 60 euros per hour, that is 2,160 euros a month, or around 25,900 euros a year. A company with 1,200 line items is at 60 hours and 3,600 euros a month. The 3 minutes are conservative. They include no correction posting and no call back to the plant.

The limit: Automatic mapping is only as good as the assignment that is stored once. You do that work together with your accounting team. It is a one-off, but it is not zero. A product group is also not the same as an item. If you want to post the same item differently depending on its use, the product group will not separate that. And simple system does not replace financial accounting.

Experience the agents live
simpleAI Classify: product group and G/L account mapping in the simple system platform

Your chart of accounts

SKR03, SKR04 and individual charts of accounts are covered.

Decide once

One rule per product group, valid for every requisitioner in every plant.

Before the invoice

The account assignment comes with the order, not at month-end close.

Comparable series

Same product group, same account. Your cost type analysis holds up over years.

Accounting stays in charge

Accounting makes the fundamental decision, and checking and posting still happen there.

Initial setup is part of it

You do the assignment once. It belongs in the project plan.

Transparent pricing

from €99 / month for using the platform

The Basic package governs general access to the platform. It provides the foundation you need to use the platform.

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We can now analyze exactly what is ordered, who orders it, in what quantities and at what prices. This is how we ensure uniform material standards across all locations.
Head of Purchasing Brandt Gruppe
Brandt Zwieback-Schokoladen GmbH
NO YEAR-LONG PROJECT

Your indirect procurement goes live in 30 days.

Your vendors, your approval workflows, your ERP. In the meeting you will see which building blocks you need, which you do not, and in which order they go live.
How the meeting works
You tell us your processes, your procurement policies and your vendors.
We tell you which building blocks you can leave out.
At the end you have a clear picture of the next steps, costs and opportunities. After that you test for free, no credit card.

 "The integration into our SAP ERP® went smoothly." Andreas Wallny, Vulkan 
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60%
faster path from order to payment with ERP
40%
lower process costs in indirect procurement
28,000+
active buyers work with simple system
unlimited
users, orders and your own vendors
up to 99%
fewer posting errors with ERP integration
1,000+
vendors on the platform
Thanks to its high level of user-friendliness, the responsible employees in the respective departments can now meet their needs independently without triggering time-consuming administrative processes.
Chris Trommer Head of Purchasing, KTR Systems
KTR Systems
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My motto

simpleAI really makes procurement easier.

We bring real AI to procurement. No chat window that makes processes longer and more tiring. Real process improvements, strictly following our AI rules:
Human in the Loop. AI-Supported.

Book a demoTry it free for 30 days
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Fabian von Kleinsorgen
No obligation & free of charge

How many items have no clean product group?

In the AI Check, we review your master data and show what automatic mapping delivers.

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You ask, we answer.

Frequently Asked Questions

  • The simpleAI Product Category Agent. It automatically assigns each item to the correct S2Class, laying the foundation for smooth downstream processes.

  • The product group determines the general ledger account, account assignment, and reliable reports. If it is incorrect, the entire subsequent process comes to a standstill.

  • E-procurement digitizes the entire purchasing process: from the purchase request to the invoice. With simple system, your employees can make purchases in compliance with regulations, Maverick buying is prevented, and process costs are significantly reduced.

  • simple system can be integrated directly with SAP, Microsoft Dynamics, and other ERP systems. Order data is automatically transferred to the merchandise management system via OCI Punchout or the simple system Cockpit, without the need for manual processing.

  • Implementing simple system is faster than with traditional procurement suites. Thanks to the SaaS model, preconfigured workflows, and a clear onboarding process, you’ll be up and running in weeks, not months. A free trial is included.

  • simple system comes with over 1,000 suppliers right from day one. You can connect your own regular suppliers through the partner marketplace with customized terms, without other platform users seeing your prices.

  • The platform is designed to be so intuitive that it feels like a regular online store to end users. The training required is minimal. And because approval rules and budget limits are built right into the system, everyone automatically makes purchases according to your specifications.

  • simple system provides full transparency into all ordering processes, suppliers, and expenses. This allows you to see exactly where there is potential for consolidation, better terms, or process simplification. Many customers have demonstrably reduced their process costs by up to 70%.

  • AI assists with product searches, supplier recommendations, and the analysis of purchasing data. simple system uses these technologies to help end users find the right product more quickly and to support buyers in making strategic decisions. simpleAI helps you, for example, compare quotes.

  • simple system is the right choice if you want to efficiently digitize your indirect procurement and C-parts. And thanks to its modular design, the platform grows along with your needs.

    Your suppliers will be happy to work on a neutral platform, with absolutely no risk. Plus, you get streamlined ERP integration that goes live in just a few weeks. This allows you to bring structure to your procurement without completely overhauling your existing processes.

    Less effort. More control. From day one.

  • Stored directly in the Simple System: budget limits, approval hierarchies, and ordering rights based on suppliers or product groups. Every purchase automatically follows the correct process without requiring manual intervention from the purchasing department.

easy start

How clean are your product groups today?

We show you what automatic mapping does for your downstream processes.

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OMR Reviews
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Michaela Baumer