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simpleAI Documents

An ordering process that updates itself with every document.

360-degree information flow without manual re-entry. AI in the engine room, people review and approve.

See the document agent live in the AI Check
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Sergio Nordmann

Reads related documents

Order confirmation, dispatch advice, and invoice copy are captured.

Keeps records up to date

Quantities, dates, and prices have been reconciled with the latest document.

Close the circle

A seamless process from quote to invoice.

850+ suppliers

To the supplier overview
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Thanks to the integration of our proven GARANT Tool24 dispensing machine with simple system, requisitions now run fully automatically through to goods receipt. Combining the four-eyes principle with approval settings in simple system, we always keep full control.
Christian Baderschneider Hartmann Valves GmbH
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THE DOCUMENT AGENT IN DETAIL

Keep your data up to date; don't consolidate documents.

The agent extracts the relevant information from the shipping notice, order confirmation, and copy of the invoice and keeps the record up to date.

simpleAI and guided buying

A process, current status.

Multiple documents are compiled into a file. Quantities and dates are reconciled, and discrepancies become apparent.

Experience Agents Live
simpleAI Documents module in the simple system platform

Follow-up documents are entered automatically

Confirmation, dispatch advice, and invoice copy are attached to the case.

Quantities and dates have been reconciled

The process is always up to date.

Discrepancies become apparent

Discrepancies between the receipt and the purchase order are immediately apparent.

Less manual data entry

Manual document handling is largely eliminated.

A Clean Data Set for Analysis

Every analysis is based on current transaction data.

A person checks for discrepancies

Approvals and review stay with your team.

Transparent Pricing

Starting at 99 € per month for use of the platform

The Basic Package governs general access to the platform. This package provides the necessary foundation for using the platform.
Compare Plans and Prices
Digital processes have significantly optimized our internal workflows, resulting in faster processing times and substantial time and cost savings.
Lisa Hierl Crown Forklift GmbH
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NO YEAR-LONG PROJECT

Your indirect procurement goes live in 30 days.

Your vendors, your approval workflows, your ERP. In the meeting you will see which building blocks you need, which you do not, and in which order they go live.
How the meeting works
You tell us your processes, your procurement policies and your vendors.
We tell you which building blocks you can leave out.
At the end you have a clear picture of the next steps, costs and opportunities. After that you test for free, no credit card.

 "The integration into our SAP ERP® went smoothly." Andreas Wallny, Vulkan 
Choose my 15-minute slot60-minute demo
60%
faster path from order to payment with ERP
40%
lower process costs in indirect procurement
23,000+
active buyers work with simple system
unlimited
users, orders and your own vendors
up to 99%
fewer posting errors with ERP integration
850+
vendors on the platform
Thanks to its high level of user-friendliness, the responsible employees in the respective departments can now meet their needs independently, without triggering time-consuming administrative processes.
Chris Trommer Head of Purchasing, KTR Systems
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My Motto

simpleAI makes procurement genuinely easier.

We deliver real AI in procurement. No chat window that makes processes longer and more tiring. Real process improvements, strictly following our AI rules:
Human in the Loop. AI-Supported.

Book a demoTry it free for 90 days
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Fabian von Kleinsorgen
No obligation & free of charge

How much time does document handling cost today?

In the AI Check, we'll show you how the Document Agent keeps your processes up to date.

Book an AI Check
You ask, we answer.

Frequently Asked Questions

  • The simpleAI Document Agent. It reads follow-up documents and automatically keeps every order process up to date.

  • Order confirmation, dispatch advice, and invoice copy. It matches quantities, dates, and prices against the order.

  • E-procurement digitalizes the entire procurement process: from the requisition to the invoice. With simple system, your employees buy in line with the rules, Maverick Buying is stopped, and process costs drop noticeably.

  • simple system connects directly to SAP, Microsoft Dynamics, and other ERP systems. Via OCI Punchout or the simple system Cockpit, order data flows automatically into your ERP system, with no manual rework.

  • The rollout of simple system is faster than with classic procurement suites. Thanks to the SaaS model, preconfigured workflows, and a clear onboarding path, you go live in weeks, not months. A free trial period is included.

  • simple system comes with over 850 vendors from day one. You can connect your own regular vendors through the partner marketplace with individual terms, without other platform users seeing your prices.

  • The platform is built so intuitively that it feels like a normal online shop to requisitioners. Training effort is minimal. And because approval rules and budget limits are stored directly in the system, everyone automatically buys according to your rules.

  • simple system provides full transparency across all orders, vendors, and spend. That shows you exactly where the potential lies for consolidation, better terms, or simpler processes. Many customers have demonstrably reduced their process costs by up to 70%.

  • AI supports product search, vendor recommendations, and the analysis of procurement data. simple system uses these technologies to get requisitioners to the right product faster and to support buyers in strategic decisions. simpleAI helps you with quote comparisons, for example. 

  • simple system is the right choice if you want to digitalize your indirect procurement and C-parts efficiently. And thanks to its modular design, the platform grows with your requirements.

    Your vendors are happy to work on a neutral platform, entirely without risk. Add a lean ERP integration that goes live in a few weeks. That way you bring structure to your procurement without completely overhauling your existing processes.

    Less effort. More control. From day one.

  • Stored directly in simple system: budget limits, approval hierarchies, and ordering rights by vendor or product group. Every purchase automatically runs through the right process, without procurement having to step in manually.

Easy Start

How much time does handling documents cost you today?

We'll show you how the Document Agent automatically keeps your processes up to date.

Book an AI CheckPersonal demo
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Michaela Baumer