Simple System Logo
Catalog preparation · Onboarding service, not a module

Your most important vendor has no catalog data. That does not have to stop you.

The vendor that handles a significant share of your volume has the data in a spreadsheet and nobody to turn it into a catalog. That is where we help.

Discuss your case
Sergio_Nordmann_orange
Sergio Nordmann

What it is

Help for vendors to get their item data onto the platform. From templates to data maintenance to formatting.

Who it matters for

For procurement organizations that want to bring along an important existing vendor who has never maintained an electronic catalog.

Not a module

This is a service around the platform, not part of the pricing. We discuss scope and terms case by case.

More than 600 users already access the platform from our internal systems. Thanks to the comprehensive search and simple catalog integration, our operational procurement team spends less time sourcing C-parts.
Anastasia Tumanova System Specialist, Knorr-Bremse Commercial Vehicle Systems GmbH
Knorr-Bremse Commercial Vehicle Systems GmbH
Read the full story
AI CATALOG CREATION IN DETAIL

This is where digitalization projects stall.

The vendor that handles a significant share of the volume has no catalog data and no staff for it. If they stay out, the volume stays out too, and the analysis is incomplete.

This support prevents an important vendor from failing over a question of format. We guide the preparation, from templates to data maintenance to formatting.

Request simpleAI Catalogue
simpleAI and guided buying

We guide the preparation. You decide the content.

The limit, and it matters: This is about preparation and format, not content. Which items are in the catalog and on which terms is decided by the vendor and the customer together. If the vendor has no reliable item data, nobody can format it.

How long it takes depends on the starting condition of the item data. If a spreadsheet already exists, it goes faster than if the data first has to be compiled. We look at the specific case before we name a time frame.

Experience the agents live
simpleAI Catalog module in the simple system platform

Templates

The vendor gets a structure into which they enter their data.

Data maintenance

Where information is missing or inconsistent, we help prepare it.

Formatting

The spreadsheet becomes a catalog in the platform's standard format.

No module, no monthly price

We discuss scope and terms case by case.

The content stays with you

You and the vendor decide which items are in the catalog and on which terms.

It does not work without data

Where no reliable item data exists, preparation will not help.

With simple system, we have found a partner who understood our requirements and implemented them with us.
Ralf Seipt Head of Procurement, Wemhöner Surface Technologies
Wemhöner Surface Technologies
Read the full story
Thanks to its high level of user-friendliness, the responsible employees in the respective departments can now meet their needs independently without triggering time-consuming administrative processes.
Chris Trommer Head of Purchasing, KTR Systems
KTR Systems
Read the full story
My motto

simpleAI really makes procurement easier.

We bring real AI to procurement. No chat window that makes processes longer and more tiring. Real process improvements, strictly following our AI rules:
Human in the Loop. AI-Supported.

Fully automatic orders directly in the ERP. Increase your e-procurement rate effortlessly.

Book a demo
Peter_Svetlik_blau
Peter Svetlik
No obligation & free of charge

Become a buyer yourself?

In the AI Check, we show you how fast onboarding with AI can be.

15 minutes and we show you what modern procurement looks like. A short conversation about where you stand today and what we can achieve together.

Book an AI Check
You ask, we answer.

Frequently Asked Questions

  • The simpleAI Catalog Agent. It scans e-shop and vendor data and uses it to generate a complete BMEcat file for the platform.

  • A complete BMEcat in the standard format. This makes it possible to integrate a new vendor quickly and smoothly.

  • E-procurement digitizes the entire purchasing process: from the purchase requisition to the invoice. With simple system, your employees can make purchases in compliance with company policies, Maverick buying is prevented, and process costs are significantly reduced.

  • simple system can be integrated directly with SAP, Microsoft Dynamics, and other ERP systems. Order data is automatically transferred to the merchandise management system via OCI Punchout or the simple system Cockpit, without the need for manual processing.

  • Implementing simple system is faster than with traditional procurement suites. Thanks to the SaaS model, preconfigured workflows, and a clear onboarding process, you’ll be up and running in weeks, not months. A free trial is included.

  • simple system comes with over 1,000 vendors right from day one. You can connect your own regular vendors through the partner marketplace with customized terms, without other platform users seeing your prices.

  • The platform is designed to be so intuitive that it feels like a regular online store to shoppers. The training required is minimal. And because approval rules and budget limits are built right into the system, everyone automatically makes purchases according to your specifications.

  • simple system provides full transparency into all ordering processes, vendors, and expenses. This allows you to see exactly where there is potential for consolidation, better terms, or process simplification. Many customers have demonstrably reduced their process costs by up to 70%.

  • AI assists with product searches, vendor recommendations, and the analysis of purchasing data. simple system uses these technologies to help shoppers find the right product more quickly and to support buyers in making strategic decisions. simpleAI helps you, for example, compare quotes.

  • simple system is the right choice if you want to efficiently digitize your indirect procurement and C-parts. And thanks to its modular design, the platform grows along with your needs.

    Your vendors will be happy to work on a neutral platform, with absolutely no risk. Plus, you get streamlined ERP integration that goes live in just a few weeks. This allows you to bring structure to your procurement without completely overhauling your existing processes.

    Less effort. More control. From day one.

  • Stored directly in simple system: budget limits, approval hierarchies, and ordering rights based on vendors or product groups. Every purchase automatically follows the correct process without requiring manual intervention from the purchasing department.

easy start

Which vendor are you still missing?

We get them onto the platform quickly with their full assortment.

4.4
OMR Reviews
Book an AI CheckPersonal demo
michaela-s2
Michaela Baumer