Initial Situation
A financial services provider with 3,000 SAP users struggles with uncontrolled spending: employees order from everywhere – Amazon, direct vendor contact, traditional purchasing channels. The CFO estimates that about 35% of total spend (about €5 million) is out of control. Compliance policies exist but are not enforced because the system has no barrier. Accounting is overwhelmed with receipt chaos and unassigned materials. Vendor terms are poor because volume is fragmented.
Your Solution with simple system
- OCI Punchout is configured as the standard ordering channel for all SAP users
- SAP roles and access control are aligned to the OCI catalog
- Alternative ordering channels are deactivated in SAP (Purchase Order, Direct Material Document)
- OCI Punchout is now the ONLY way to order
- Cost assignment handover ensures no unassigned goods arrive
- Roundtrip data flow enables delivery control
- Procurement cockpit shows 100% compliance in real time
Result: Maverick buying drops from 35% to 1-2%. Spend is 99% assigned and traceable.
Your Benefit
- Time savings: Maverick buying from 35% to 1-2% + fewer accounting returns (200h/year)
- EBIT impact: +€40,000/year (consolidation discounts) + €96,000/year (personnel costs) + €1.65M spend visible = +€136,000/year directly
