Initial Situation
A multinational corporation with 8,000+ SAP users worldwide has a major compliance challenge: despite policies, 35% of employees order uncontrollably (maverick buying) through external channels, marketplace portals, or directly from vendors. These orders bypass governance, contracts, discounts, and controls. Consequences: 18% more expensive procurement prices, lost discounts (approx. €2.5M/year), missing audit trails, security risks from unauthorized vendors. Procurement leadership cannot enforce that only the official catalog is used. Manual tracking and policy violations are routed to compliance/legal teams.
Your Solution with simple system
- OCI Punchout is configured as the standard entry point
- SAP ME1L and ME1N are preset to the simple system catalog with OCI
- Employees CANNOT navigate directly to external vendors – the guided order process enforces catalog usage
- Release process with policy checks: Vendors outside the catalog are automatically blocked
- Audit trail logs every punchout, every order, every vendor – 100% compliance documentation
- Analytics dashboard shows maverick buying rate in real time; procurement leaders can immediately identify deviations
- Automatic notifications on policy violations to procurement leadership
Result: Maverick buying is reduced from 35% to <5%, discounts are fully realized, 100% audit compliance.
Your Benefit
- Time savings: Compliance & Legal -80% = 60h/month × 12 = 720 hrs/year
- EBIT impact: +€1,575,000/year (maverick buying reduction) + €200,000/year (realized discounts) + €36,000/year (compliance) = +€1,811,000/year
