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How do I technically enforce procurement policies?

Translate procurement guidelines into system rules that are automatically enforced with every order.

Enforce procurement policies
Use Case Header Marktplatz

Initial Situation

A company has a 20-page procurement policy: use preferred vendors, price comparison from €500, four-eyes principle from €1,000, no ordering of personal items, adhere to budget limits. The policy exists as a PDF and is signed when hired. In practice, nobody follows it. Spot checks show: 45% of all orders violate at least one policy. Manual controls are too time-consuming and only happen sporadically.

Your Solution with simple system

  1. Assortment Restrictions: "Use preferred vendors" → Only preferred vendors visible in search
  2. Unit Price Limits: "Price comparison from €500" → Automatic price display, threshold warning
  3. Approval Processes: "Four-eyes principle from €1,000" → Automatic approval escalation
  4. Assortment Restrictions: "No personal items" → Category blocked
  5. Order Value Limits: "Adhere to budget limits" → Real-time budget check

Result: 20-page policy is translated into automatic system rules. Compliance rate rises from 55% to 99%.

Your Benefit

  • Time savings: 15 hrs/week → 1 hr/week for controls = 728 hrs/year
  • EBIT impact: +€36,400/year (personnel costs) + compliance rate from 55% to 99%

Now it is your time to shop efficiently.

More control, less effort. For everyone who doesn't just want to manage processes, but truly improve them.

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