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Public Procurement

Your vendors. Your rules. Each department places its own orders.

Neutral e-procurement platform for government agencies, municipal utilities, and public enterprises.
Your vendors and framework agreements remain in place.
Every order, inquiry, and approval is fully documented.

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Keep our own vendors

Your framework agreements and vendors will be migrated to the platform. In addition, you'll have access to 850+ verified vendors in a single search.

Test results documented

Multi-step approval processes, unique transaction numbers, and a complete order history ensure that every transaction is traceable.

Three offers, one request

You can get competitive quotes by sending a request to multiple vendors. The AI makes them comparable; your team makes the decision.

More than 600 users from our internal systems are already using the platform. Thanks to the comprehensive search functionality and easy catalog integration, our operational procurement team spends less time sourcing C-parts.
Anastasia Tumanova System Specialist, Knorr-Bremse Commercial GmbH
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PUBLIC PROCUREMENT IN DETAIL

How can the public sector conduct digital procurement without losing control?

Today, decentralized offices, plants, and facilities place orders via email, phone, or the open web. This takes time and makes it difficult to track each transaction.

simple system consolidates all procurement needs and services into a single platform with a search function that lets you browse your own vendors, product ranges, and prices.

Approval processes, budgets, and documentation are handled automatically, ensuring that cost-effectiveness and traceability go hand in hand.

Neutral Platform

What sets simple system apart for government agencies and municipal utilities?

simple system is neutral. No proprietary trading, no rankings, no data sharing. You continue to purchase directly from your vendors on the terms you’ve negotiated; the platform simply digitizes the process. This aligns with the logic of public procurement law: competition and prices remain transparent, and every decision is yours to make. Made and hosted in Germany, with over 25 years of experience in e-procurement.

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simpleAI Search module in the simple system platform

Our Own Vendors and Framework Agreements

Connect an unlimited number of your own vendors and enforce framework agreements within the platform, rather than letting them slip through the cracks in day-to-day operations.

Multi-stage approval processes

The dual-control principle, representative rules, and "AND" criteria digitally replicate your signing authority. Approval is also available on mobile devices.

Comparison Quotes Upon Request

A request is sent to multiple vendors. simpleAI analyzes the quotes and makes them comparable. Your team makes the decision, and each request is assigned a unique case number.

Budgets by Department

Cost centers, general ledger accounts, and budgets by agency, plant, department, or employee. Once a budget is exhausted, the order process stops automatically.

Decentralized ordering, centralized control

Product range restrictions and custom catalog views for each branch. Each branch places orders independently, while the central purchasing department maintains control over the rules.

Sign In Securely with SSO

Sign in through your identity provider, with comprehensive audit logging and GDPR compliance. No passwords are stored.

Transparent Pricing

Starting at €99 per month for use of the platform

The Basic Package governs general access to the platform. This package provides the necessary foundation for using the platform.
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By implementing simple system, we were able to significantly streamline procurement in the indirect sector, such as MRO items and office supplies. We have saved a considerable amount of time in order processing and significantly reduced the costs per order.
Jan Broda Strategic Buyer, Stromag GmbH
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NO YEAR-LONG PROJECT

Your indirect procurement goes live in 30 days.

Your vendors, your approval workflows, your ERP. In the meeting you will see which building blocks you need, which you do not, and in which order they go live.
How the meeting works
You tell us your processes, your procurement policies and your vendors.
We tell you which building blocks you can leave out.
At the end you have a clear picture of the next steps, costs and opportunities. After that you test for free, no credit card.

 "The integration into our SAP ERP® went smoothly." Andreas Wallny, Vulkan 
Choose my 15-minute slot60-minute demo
60%
faster path from order to payment with ERP
40%
lower process costs in indirect procurement
23,000+
active buyers work with simple system
unlimited
users, orders and your own vendors
up to 99%
fewer posting errors with ERP integration
850+
vendors on the platform
Thanks to its high level of user-friendliness, the staff members in charge in the respective departments can now meet their needs independently without triggering time-consuming administrative processes.
Chris Trommer Head of Purchasing, KTR Systems
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My Motto

simpleAI really makes procurement easier.

We deliver real AI in procurement. No chat windows that make processes longer and more tedious. Genuine process improvements, strictly in accordance with our AI guidelines:
Human in the Loop. AI-Supported.

Book a demoTry it free for 30 days
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Fabian von Kleinsorgen
No obligation & free of charge

Data protection, requests for quotes, comparative offers, or pilot projects. We’ll address your questions during a meeting.

Is your platform contract about to expire, or do you have a centralization project coming up? We’ll show you the platform and discuss what a pilot project with a department or facility might look like. No obligation.

Schedule an appointment
You ask, we answer.

Frequently Asked Questions

  • Yes. simple system is a neutral platform with no proprietary trading, rankings, or data sharing. Approval processes, fixed transaction numbers, and a complete order history ensure that every transaction is traceable and auditable. We will work with you to incorporate your organization’s procurement framework during the implementation project.

  • Using the "Request Quotes" module, you can send a request to multiple vendors at the same time—for example, to obtain three comparative quotes. simpleAI automatically parses the incoming quotes and presents them in a comparable format. Your team makes the selection, and each request is documented with a unique transaction number.

  • E-procurement digitizes the entire purchasing process: from the purchase request to the invoice. With simple system, your employees can make purchases in compliance with company policies, Maverick buying is prevented, and process costs are significantly reduced.

  • simple system can be integrated directly with SAP, Microsoft Dynamics, and other ERP systems. Order data is automatically transferred to the inventory management system via OCI Punchout or the simple system Cockpit, without the need for manual processing.

  • Implementing simple system is faster than with traditional procurement suites. Thanks to the SaaS model, preconfigured workflows, and a clear onboarding process, you’ll be up and running in weeks, not months. A free trial is included.

  • simple system comes with over 850 vendors right from day one. You can connect your own regular vendors through the partner marketplace with customized terms, without other platform users seeing your prices.

  • The platform is designed to be so intuitive that it feels like a regular online store to requisitioners. The training required is minimal. And because approval rules and budget limits are built right into the system, everyone automatically makes purchases according to your specifications.

  • simple system provides full transparency into all ordering processes, vendors, and expenses. This allows you to see exactly where there is potential for consolidation, better terms, or process streamlining. Many customers have demonstrably reduced their process costs by up to 70%.

  • AI assists with product searches, vendor recommendations, and the analysis of procurement data. simple system uses these technologies to help requisitioners find the right product more quickly and to support buyers in making strategic decisions. simpleAI helps you, for example, compare offers.

  • simple system is the right choice if you want to efficiently digitize your indirect procurement and C-parts. And thanks to its modular design, the platform scales with your needs.

    Your vendors will be happy to work on a neutral platform, with absolutely no risk. Plus, you get streamlined ERP integration that goes live in just a few weeks. This allows you to bring structure to your procurement without completely overhauling your existing processes.

    Less effort. More control. From day one.

  • Stored directly in the simple system: budget limits, approval hierarchies, and ordering rights based on vendors or product groups. Every purchase automatically follows the correct process without requiring manual intervention from the purchasing department.

Easy Start

Ready for a simple and audit-proof procurement process?

Try simple system free for 30 days—no payment information required and no obligation. Or get started with a demo and a pilot at one of your offices.

4.5
OMR Reviews
Book a demoTry it free for 30 days
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Michaela Baumer