Initial Situation
A manufacturing multinational with 5 plants has different ordering systems: vending machines, cafeteria ordering system, vendor portals for third-party components. Each plant has different approval processes – plant manager in Plant A approves from €500, in Plant B from €1,000. Central control is practically impossible. Spending is uncontrolled – on average 15% of orders bypass approval process (maverick buying). Compliance risk: auditor criticizes "lack of uniform approval processes". Rework: 40% of orders require post-hoc approval, another 20% have cost assignment errors.
Your Solution with simple system
- All 10 external systems are registered
- Central Configuration and Management of External Systems: Central management interface defines uniform approval rules for all plants
- Automatic escalation on rejection or exceedance
- Delegation during absence prevents approval bottlenecks
- Complete audit trail for every order and approval
- Real-time dashboard shows approval status and backlogs per system
Result: • 100% of orders go through uniform approval processes
- Maverick buying drops from 15% to 2%
- Rework rate drops from 40% to 5%
- Audit findings on approvals are eliminated
- Average approval time: from 2-3 days to 4-6 hours through automation
- Controllers can focus on strategy instead of rework
Your Benefit
- Time savings: Approval time from 2-3 days to 4-6 hours + rework from 40% to 5%
- EBIT impact: +€175,000/year (rework) + €325,000/year (maverick buying) + €300,000/year (faster approvals) = +€800,000/year
